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Steephill Independent School and Pre-School

‘Pupils are at the heart of everything we do’

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Steephill Independent School and Pre-School

‘Pupils are at the heart of everything we do’

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Admissions Policy




Governor :   Edward Oatley

Governor Implementation Check. Date: June 2015
Governor Implementation Check EYFS Date:  Sept 2015
Policy Review by Governors: Date  Sept 2015
Date of next Implementation review: June 2016




Admissions, Misbehaviour And Exclusions Policy 

Including EYFS, Before and After School Care


Steephill School is a mixed ability school and is committed to supporting children of all abilities and those with Special Educational Needs and disabilities which are possible for us to reasonably support without affecting the learning of other children in the School. 

We welcome all faiths and ethnicities and seek to provide a cohesive community. We therefore start our admission process by welcoming you into the School for a tour and discussion with the Headteacher on a personal basis. Applications from all children, including siblings will be considered as below.


Starting at 3 years old into Pre-School 

Most of our children start in the Pre-School from age 3 and following the tour of the School you can then register your child. This costs £50 and is non-refundable as there is considerable work in the admissions process. As your child reaches between 2 years old and 2 and a half we will arrange a programme designed for us to get to know you and your child and for you to get to know us: 

A home visit 

A visit to the Nursery/Pre-School your child currently attends 

Questionnaires for you 

Questionnaires for your child’s Nursery/Pre-School. 

If age appropriate, a morning session at Steephill is arranged for your child. 

On successful completion of the above, a letter offering your child a place will be sent unless there are any behavioural or learning difficulties which will seriously affect other children’s learning. 

On acceptance, a retainer will be requested and further information will be exchanged between us and you. In the term before your child is due to start you and your child will be invited in for familiarisation.


Starting at 4 years old into Lower I (Reception) 

Some children may start at 4+ and therefore may miss Pre-School and enter directly into Lower I (Reception). The format will be the same as above, the visits being as soon as possible if the child is already over 3 years old.


Starting at 5+ years old 

Following your tour of the School, children entering the school in years 1 to 6 will be invited in to spend a day with us. There is no formal testing but this day allows both the School and yourself an opportunity to discuss any issues. A reference is also sought at this stage from the child’s present school. On successful completion of both of these a letter offering your child a place will be sent unless there are any behavioural or learning difficulties which will seriously affect other children’s learning. 

On acceptance, a retainer will be requested and further information will be exchanged between us and you. If your child is not starting straight away your child will be invited in for familiarisation prior to the start date. 


If the class is full then you can apply for a place on the waiting list. If a place becomes available the admission process will be as above. Siblings will take priority over others on the waiting list. 

We will require 2 forms of identification from each parent. 

Acceptable identification: 

A passport AND driving licence 

If only one of these is available then a copy of a recent (in the last 3 months) bill or bank statement is acceptable as the second form of identification. 

The School constantly assesses pupils for academic and social progress and there may be occasions where a child has difficulty in accessing the Schools’ curriculum or has not got an appropriate peer group within the School.  Full consultation with the parents takes place throughout their child’s education and if necessary help will be given to find an appropriate school either at primary or secondary level. 



Bursaries may be awarded to families who encounter severe difficulties and may apply for means-testing under our Bursary Policy. 



The Headteacher is responsible for the care and good discipline of pupils while they are in the charge of the School or its staff and for the day to day running of the School and curriculum.  Pupils are expected to behave with respect and good manners to those whom they meet both in School and in the community, to follow the School rules of appearance and dress and show proper respect for the environment. 

Discipline is exercised in accordance with the School’s Pastoral and Behaviour Policy which incorporates the values held important to the School community.  The policy stresses the importance of kindness, consideration and courtesy to everyone and the Rules for Life are used to exemplify the importance of these values.


The School’s sanctions are written in to the Pastoral and Behaviour Policy and the section dealing with these is as follows: 




Rewards may be given for achievement, improvement and behaviour.  Each class has a star chart and any member of the teaching staff may give stars at their discretion.  Each pupil can then receive a merit when they reach a specified number of stars for their class.  It is expected that about 3 to 4 pupils will receive a merit badge per week.  The merit badge is awarded in assembly by the HT and is kept for one week. 

The number of stars gained by each house is counted each term and the results announced in the last assembly of term.  At the end of the academic year the house with the most stars receive a cup which they hold for one year. 

Each week a class behaviour and class work cup is awarded at the teachers’ discretion. This is celebrated in the Friday morning assembly. 

Praise is an important part of rewards and all teachers value the effect of acknowledging good behaviour and good academic work.



In the case of pupils not completing homework or constantly being late with homework the CT will contact parents to ensure that there is no misunderstandings or difficulties with it.  If homework is only very occasionally missed or late then the CT should allow more time.



Where a pupil is considered to be poorly behaved then the CT should explain the problem clearly to the child and ask for an apology.  In the case of the behaviour continuing to be unacceptable then the CT can keep the pupil in at break.  If the situation fails to improve the pupil may be referred to the HT who may increase sanctions but would contact parents/guardians to advise them of the situation.  If behaviour is more seriously unacceptable the pupil should be sent directly to the HT who will contact the parents and a course of action will be agreed between them. 

Unkind behaviour if serious and or consistent is dealt with under Prevention of Bullying policy.  In the case of pupils being unkind i.e. name calling, pushing etc. then in the first instance the teacher should resolve conflict between pupils. 

It is important that ‘tales’ should be treated with caution.  There is always more than one side.  A teacher must not tell any pupil off for something they have not witnessed, or had another adult witness.  If a misdemeanour has occurred all the children must be made to apologise to each other and if appropriate an informal discussion on the wrongs should take place. 

If an unkind incident is witnessed then the teacher should make those responsible apologise. 

In general the main sanction is disapproval.  Most conflicts can be resolved by discussion.  If needed breaks may be taken away.  The HT may instigate a further course of action e.g. taking further privileges away but will contact the parents before doing so.  

The HT may also instigate a report card for children who continue to break the rules of behaviour which is then monitored by the class teacher and/or supervisors. Parents are informed before this starts.  Usually one week is enough but may be for longer if necessary. 

In the case a child bites or repeatedly injures another child the parent may be asked to collect them from school.



In extreme cases where a child’s safety is threatened or behaviour has been continually uncontrollable or threatening the child could be excluded.  It is expected that the exclusion will be after consultation with the parents, intervention by the Pastoral staff and discussions with the pupil.  An exclusion may be expulsion or suspension depending on the circumstances. 

Suspension is the requirement for a child to be excluded from the School for a certain period of time decided by the Headteacher. 

Expulsion is the requirement for a child to be excluded from the School forever.  In this event neither the child nor the parents have a right to a reference from the School, although the School may agree to finding the family another school.  The Headteacher will not expel a child without consultation with the Chairman of the Board of Governors. 

In unusual circumstances the School may feel the need to exclude a parent or third party. 


CB January 2016