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Steephill Independent School and Pre-School

‘Pupils are at the heart of everything we do’

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Steephill Independent School and Pre-School

‘Pupils are at the heart of everything we do’

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Behaviour Policy


Governor : Health and Safety Sub-committee

Governor Implementation Check. Date: March 2017

Governor Implementation Check EYFS Date: March 2017

Policy Review by Governors Date: March 2017

Date of next Implementation review: March 2018




Pastoral and Behavioural Policy

including EYFS and before and after school care

This policy is written for parents, staff*, both paid and unpaid, and pupils. It intends to set out the Pastoral structure within the School and includes guidelines for the expected behaviour of all pupils in this School. The policy includes rewards and sanctions. The School aims for a community which cares for every individual where tolerance and self-discipline are important aspects of supporting each other.

*”Member of staff”, in relation to the child concerned , means – (a) any person who works as a teacher at the school or other place at which education is provided for the child, or (b) any other person who (whether in connection with the provision of education for the child or otherwise) – (i) works at that school or place, or (ii) otherwise provides his services there (whether or not for payment), and has lawful control or charge of the child.

The aims of the policy are:

To have a cohesive and clear pastoral structure.

To foster responsibility in all children for their own behaviour.

To give increasing responsibility to children as they go through the School.

To develop leadership qualities.

To reward good work and behaviour.

To give pupils a clear framework for conduct and behaviour.

To encourage teachers to teach by example and explain rules clearly.

To only apply sanctions when pupils have been given every opportunity to comply and that they understand the reason for that punishment.

To ensure that transitions both into and out of the school are supported

Pastoral issues

When considering care of children, the reasons for their behaviour and how best to encourage children to be their best it is important to take onto account many issues. Background, parental support, ethnicity, any protected characteristic, SEN&D, ability, talents or giftedness are some of many issues needed to be considered. As part of this it is also now important to consider the likelihood of foetal alcohol syndrome which has been added to the SEN&D Policy. Also there is an increasing need to consider whether children have responsibilities at home such as being a child carer which may affect their studies e.g. their homework or their concentration at school.

Pastoral Structure

The overall responsibility for Pastoral care is the Headteacher’s. Reporting directly to the Headteacher is the Deputy Headteacher and Sports Manager who both work closely with the Class Teachers and all the other staff.

How Steephill promotes Good Behaviour

The Headteacher reviews and updates the policies and procedures within which the staff work to provide high quality care and guidance to the pupils. The Pastoral policy includes procedures on standards of behaviour, discipline procedures and prevention of bullying. Good practice is role modelled and promoted through the anti-bullying policy, assemblies, PHSE classes, house meetings, class discussions and philosophy4children.

Any behavioural aspects of children with SEND are taken into account whilst considering children’s behaviour and this is dealt with in the SEND Policy. Some children may need extra support from outside agencies such as counselling due to stress or other factors. The School is able to accommodate this and act as facilitator.

The main conduit of care is through the House system. As such the House Heads are responsible for each house. There are Head Boy and Girl, House Captains, Vice Captains and the rest of Class VI act as School prefects.

Care is the responsibility in the first instance of all class teachers and all staff working with children. Any concerns or recommendations should be channelled through the Class Teachers and prefects to House Captains, Head of Houses and ultimately the Headteacher when required.

Class teachers should deal with day to day issues; rewards and sanctions quickly with view to solving any problems within the day occurring. Notes on any behaviour or achievements that give rise to either negative or positive comment should be made and kept in the teachers file and passed to the Houses as soon as possible. Where something requires further immediate attention this should be taken to either the Head of House, Pastoral Manager or Headteacher.

Class teachers have a close relationship with parents and are expected to keep parents informed of anything which causes concern, or gives rise to praise. Any queries or concerns raised by parents should be dealt with on the day raised.

Head of House is responsible for holding a house assembly at least four times a year. The houses should define their own parameters and rules, elect a house captain and a vice captain and have the Class VI members as the house prefects.

Class VI have responsibilities as prefects. A Head Boy, Head Girl and Sports Captains are appointed. The House Captains are elected from Class VI and the Vice House Captains from Class V.

Head Boy and Head Girl

have the following responsibilities:

Be smart and correctly dressed

Observe School rules

Greet Rector and other visitors

Put out hymn books and ready hall for assemblies, greet pupils coming in to assembly

Be aware of pupil problems and be able to inform teachers when appropriate of any concerns

Be aware of friendships and provide a friend when appropriate

Look after young children when required

Give out prizes at prize-giving

Light candles in church services

Give out merits in assemblies

Take an assembly once a term

Sports Captains

Be an example of good behaviour and sportsmanship at all times

Help the Sports teacher with organisation and equipment

Write match reports, put them in a file and report in assembly

Encourage team members and support effort

Supervise any use of equipment and storage at break and lunchtimes

House Captains

Be smart and correctly dressed

Set an example to their house

Assist in House assemblies

Monitor House badges

Encourage people to earn house points

Help to engender team spirit

Praise and support effort


Be an example of good behaviour

Look after younger children when required

Be aware of friendships and provide a friend when needed

Help with wet playtime supervision


Ensure the library is tidy and books in correct place

Assist the Librarian

Supervise younger children using the library

Stamp new books



In general, the School aims to promote good behaviour and polite manners at all times: this includes ‘please’ and ‘thank you’. Children are also encouraged to be considerate and kind to others. The School uses daily morning assemblies, RE lessons, example and class discussion to emphasise these principles.


All pupils are expected to abide by the school uniform and rules relating to dress (see Appendix 1). It should be noted that heels should be low and that the only jewellery allowed is gold stud earrings. These need to be taped during Games and PE. Hair needs to be tied back or above collar length.

Should a pupil infringe these rules consistently then the parents/guardians will be contacted using a proforma (see Appendix 2). It is expected that parents/guardians will not put the pupil in a difficult position by refusing to comply with the regulations. However, if the matter is not rectified the Headteacher (HT) may decide that the pupil be punished according to the School’s sanctions policy (see Part 3).

In the Classroom

Pupils need to have the correct equipment appropriate to their year (see Appendix 3). They are expected to be attentive in class and not interrupt. Questions will always be answered if asked at the appropriate time and by indicating using hand-up. Teachers will acknowledge good manners. Children are not allowed to run or shout at any time in the class. Pupils in Class III to Class VI should rise on entry of an adult at the beginning of the lesson or during the lesson.


Homework is explained fully to the pupils at the time of being set. If your child is unable to do the task set, he/she should see the teacher concerned as soon as possible for further help. Homework is set throughout the school. In the lower classes (LI, UI and II) this is mainly spelling, tables and mental arithmetic. It is expected that this will take an average of 20 minutes per night. For older classes work may be set for all subjects within a homework timetable. Pupils will be expected to spend 40 minutes per evening on average.

In the playground

Pupils play in the fields and the orchard during breaks. They are not allowed to go onto the fields or into the orchard until the duty member of staff has arrived.

During the winter months all pupils should have outdoor shoes (not ones which need to be worn in the School at any time) preferably wellingtons and the school coat. It may suit some parents to provide over trousers so that clothes do not get too muddy. During play children are not allowed to ‘play-fight’ and should avoid hanging on to or jumping on any one even if it was intended as harmless. Skipping ropes and balls are not allowed but school balls may be used under supervision. At the end of play the classes line up and are silent as they file back into school. Footwear is changed before re-entry to class. Supervision and procedures in case of accident are covered in the School’s Health & Safety Policy. In the case of pupils arguing or falling out in any way the duty member of staff should inform the Class Teacher who will then inform the HT if necessary. When the CT is unavailable the member of staff may consider that the HT needs to know.

Around the School Buildings

Pupils are expected to move quietly around the School buildings and should not run in the building or on the walkways. It is especially important that the stairs should always be taken at a careful pace.


Pupils are encouraged to eat politely and talk quietly only.


Pupils leave school on dismissal from class (see Appendix 3 for class finishing times). They should not ‘play’ or run in the car park whilst waiting for siblings. Pre-School pupils are collected by parents from the class. LI, UI and Class II pupils are escorted out by the teacher and wait in the top car park. Classes III – VI make their own way to the top car park. If a parent is not on time for any reason, then the pupil should go to the Homework Club and not try to find the parent in the lane or church car park. Only named persons (other than the parent/guardian) may collect pupils by prior arrangement with the Office.


EYFS Rewards and Sanctions

The EYFS are working towards understanding the rewards and sanctions of the main school. We promote good behaviour and manners through class rules and discussions during circle time/PSHEE. All EY members of staff model good examples of behaviour on a daily basis. The children in Pre-school and L1 are awarded stickers and stars for excellent behaviour and good examples of classwork, personal improvements and new achievements. In L1 once 10 stars have been reached a merit badge is awarded by the HT. Two children from each class are selected by the class teacher for a weekly treat which is awarded during assembly on a Friday by the HT.


Rewards may be given for achievement, improvement and behaviour. Each class has a star chart and any member of the teaching staff may give stars at their discretion. Each pupil can then receive a merit when they reach a specified number of stars for their class. It is expected that about 3 to 4 pupils will receive a merit badge per week. The merit badge is awarded in assembly by the HT and is kept for one week.

The number of stars gained by each house is counted each term and the results announced in the last assembly of term. At the end of the academic year the house with the most stars receive a cup which they hold for one year.

Each week the classes have a spelling and tables test. The pupil getting the highest achievement for each will receive the class spelling or merit cup to be held for one week. In the case of a tie the CT has discretion on awarding the cup or may allow both to share the cup.

Praise is an important part of rewards and all teachers value the effect of acknowledging good behaviour and good academic work.

SANCTIONS – Key Points

The power to discipline only applies to all paid staff when the disciplinary measure is intended as a short action in response to a small matter. E.g. standing by the fence for 2 minutes for grabbing a ball, stand outside staffroom for 5 minutes for pushing in line.

Any punishment must be proportionate, reasonable and be appropriate to the age of the child. Circumstances such as disabilities, SEND or any other circumstances personal to that child must be taken into account.

Parents are kept fully informed of any misconduct which is referred to the Head Teacher.

Corporal punishment is not allowed nor may it be threatened under any circumstances whether or not within school premises. Members of staff have the power to use reasonable force to prevent pupils committing an offence, injuring themselves or others, or damaging property, and to maintain good order and discipline in the classroom. In the case this measure has to be used this must be recorded and the parent must be informed that day. This rule applies to EYFS and main school.

Teachers have the right to search a pupil’s belongings should there be reasonable cause that an item is concealed there that might cause harm or distress to the pupil or others.


In the case of pupils not completing homework or constantly being late with homework the CT will contact parents to ensure that there is no misunderstandings or difficulties with it. If homework is only very occasionally missed or late then the CT should allow more time.

Where a pupil is considered to be poorly behaved then the CT should explain the problem clearly to the child and ask for an apology. In the case of the behaviour continuing to be unacceptable then the CT can keep the pupil in at break. If the situation fails to improve the pupil may be referred to the HT who may increase sanctions but would contact parents/guardians to advise them of the situation. If behaviour is more seriously unacceptable the pupil should be sent directly to the HT who will contact the parents and a course of action will be agreed between them. Unkind behaviour if serious and or consistent is dealt with under Prevention of Bullying policy. In the case of pupils being unkind i.e. name calling, pushing etc then in the first instance the teacher should resolve conflict between pupils.

It is important that ‘tales’ should be treated with caution. There is always more than one side. A teacher must not tell any pupil off for something they have not witnessed, or had another adult witness. If a misdemeanour has occurred all the children must be made to apologise to each other and if appropriate an informal discussion on the wrongs should take place. If an unkind incident is witnessed then the teacher should make those responsible apologise.

In general the main sanction is disapproval. Most conflicts can be resolved by discussion. If needed breaks may be taken away. The HT may instigate a further course of action e.g. taking further privileges away but will contact the parents before doing so.

The HT may also instigate report card for children who continue to break the rules of behaviour which is then monitored by the class teacher and/or supervisors. Parents are informed before this starts and are asked to sign weekly to ensure they are fully involved. Usually one week is enough but may be for longer if necessary.

In the case a child bites or repeatedly injures another child the parent may be asked to collect them from school.

Should there be any accusation of misconduct against a staff member, including the Head Teacher then this is dealt with under the Safeguarding Policy.


In extreme cases where a child’s safety is threatened or behaviour has been continually uncontrollable or threatening the School children could be excluded. It is expected that the latter exclusion will be after consultation with the parents, intervention by the Pastoral Staff and discussions with the pupil. An exclusion may be expulsion or suspension depending on the circumstances.

Suspension is the requirement for a child to be excluded from the School for a certain period of time decided by the Headteacher.

Expulsion is the requirement for a child to be excluded from the School forever. In this event neither the child nor the parents have a right to a reference from the School, although the School may agree to finding the family another school. The Headteacher will not expel a child without consultation with the Chairman of the Board of Governors. In unusual circumstances the School may feel the need to exclude a parent or third party. A serious sanctions record is kept in the Headteacher’s office.

A record of serious sanctions is kept on the Head Teacher’s computer.