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Steephill Independent School and Pre-School

‘Pupils are at the heart of everything we do’

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Steephill Independent School and Pre-School

‘Pupils are at the heart of everything we do’

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Health and Safety & Sample Risk Assessments


Governor :   Health & Safety Sub-Committee


Governor Implementation Check. Date: Feb 2017

Governor Implementation Check EYFS Date: Feb 2017


Policy Review by Governors Date:  January 2017


Date of next Implementation review:  January 2018







Health And Safety Policy

including EYFS and before and after school care





1.         Policy Statement


            Steephill School is committed to achieve the highest standards of health, safety and welfare for all matters within its management control so that children, employees, visitors and others are not, so far as reasonably practicable, exposed to hazards and are protected from them.


            The Board of Governors define the School’s policy as follows:-


            “To provide and maintain healthy working conditions, equipment and systems of work for all and to provide such information, training and supervision as is needed for this purpose”.  In formulating this policy, regard has been made to The Health and Safety at Work Act 1974, DCSF Guidance; Responsibilities and Powers and DFE Guidance 2013 Amended February 2014. And guidelines set out in HASPEV (Health and safety of pupils on Educational visits) amended 2014.


2.         The need for a H&S policy


      The School and all the adults acting for the School have a duty of loco parentis and as such need to follow health and safety procedures.


      Documents also relating to the health and safety of the school and all within are the Safeguarding Policy, Anti-bullying Policy, Safety outside of school and other documents within the Staff handbook.


The Health and Safety at Work Act 1974 states certain accidents must be reported to the Head teacher then, if necessary and depending on severity, to the Health and Safety Executive (HSE) under (RIDDOR) Reporting of injuries, diseases and dangerous occurrences regulations 2013. The HSE may visit the School without notice.  Certain procedures must be followed irrespective of cost or time.


      The control of health and safety risks is an essential part of educational provision. The School has, therefore, a duty to establish and monitor the effectiveness of safe working procedures and the identification and control of health and safety risks. The School will take all action, which is reasonably practicable.


      The policy will be kept up to date. To ensure this, the policy and the way it has operated will be reviewed regularly.




3.         Responsibilities


All staff have a responsibility not to prejudice their own safety or that of other staff.  All governors have a responsibility to ensure that there is an H&S policy and it is being operated correctly.  The Board of Governors has therefore appointed a sub-committee for Health and Safety and an H&S Team to monitor the operation of their H&S policy. 


The H&S team consists of the Maintenance Manager, the Headteacher and any representative of the H&S sub-committee.  Other responsibilities are as follows: -


  1. Day to day responsibility for health and safety in the School is that of the Headteacher .  The Headteacher will ensure that all incidents/accidents are logged in the H&S Record Book so any patterns can be monitored and measures recommended reducing any risk.  This is to be reviewed by the H&S Team each term.


  2. The following staff have particular areas of responsibility:-


    School grounds and Buildings outside                Wayne Fuller

    Pre School                                                            Maureen Shepherd

    Lower I                                                                  Abbi Clarke

    Upper I                                                                  Louise Heseltine

    Class II                                                                   Lucy Harvey

    Class III                                                                  Sarah Fenning

    Class IV                                                                  Andy Rushby

    Class V                                                                   Anne Saul

    Class VI                                                                  Jackie Swaffer                                               

    Office                                                                     Gail Brimsted

                                                                                  Clare Tucker

    Staff Room, Library, Hall, Head’s Study                Caroline Birtwell

    Kitchen                                                                  Barbara Collins


  3. All staff have a responsibility to co-operate to achieve a healthy and safe workplace and to take reasonable care of themselves, the children, visitors and others who come to the School.


  4. Whenever a member of staff notices a health and safety problem which they are not able to put right, they must straight away tell the appropriate person named in (b) above.  All serious matters must be reported to the Headteacher.


  5. There is a dedicated weekly meeting for H&S matters and any issues are noted in the staffroom book and relayed to the Bursar.


  6. All children have a responsibility:-


  • To be safety conscious and behave sensibly.

  • To understand why there are safety rules and why they must obey them.

  • To follow the uniform rules especially with regard to hair, jewellery and shoe wear

  • To act on instructions given by staff e.g. Fire and Emergency Evacuation Practices, etc.

  • To be aware of the need to report potential hazards.


  1. H&S Inspections


    The H&S Team will make a formal inspection of the premises and site during the first ten working days of each term constituting a risk assessment.  As appropriate, they will record all potential hazards, which might affect health and safety and any dangers from intruders.


    This is different and separate to risk assessments carried out for lessons and for School visits.  As appropriate, all staff and children will be informed of the need to be aware of any identified hazards.


     An inspection of the play equipment is carried out by a certified inspector every June.  The H&S sub-committee  reports to the Board of Governors each meeting (usually 6 per academic year).


    5.         Training


    Health and Safety requires training e.g. First Aid, Food Hygiene, Risk Assessments etc.  The Head teacher will ensure that staff are trained and have sufficient knowledge and skills to fulfil the responsibilities allocated to them.


    PART 4


    6.         The Working Environment


  • Waste bins are to be emptied daily.

  • Sinks and toilets are to be cleaned daily.

  • Toilets are to be ventilated, kept clean and in working order.

  • Floors are to be kept clean, dry and not slippery.

  • Main outdoors routes are to be kept salted in icy or frosty weather.

  • Spillage is to be cleared immediately.

  • Glass containers are only to be used when there is no alternative material.


    7.         Electrical equipment


  • Extension leads are always to be used fully unwound otherwise they can be overloaded.

  • All electrical appliances are to be PAT tested each year. 

  • Frayed and damaged cables are to be replaced completely.


    8.         Furniture


  • All furniture is to be checked regularly for stability. 

  • Care is to be taken to ensure furniture is undamaged and positioned safely.


    9.         Kitchen


  • Hygiene must be of a very high standard.

  • The cooker and all work top surfaces must be cleaned regularly.

  • The floor is to be cleaned with a non-slip material.


    10.       Lifting heavy loads (staff & children)


  • Only weights are to be lifted which can comfortably be carried.

  • Weights are to be lifted in easy stages e.g. floor to knee, then from knee to carrying position.

  • Weights are to be held close to the body and lifted with the legs apart and the back straight.


    11.       Clothing


  • The right clothing is to be used for the right job.

  • Children are to change for physical activities into appropriate clothing.

  • Teachers are to wear clothing for the relative activity e.g. no baggy clothes for swimming and plimsolls, not shoes, at poolside.

  • Goggles are to be worn for Design Technology or Science where appropriate.

  • An overall is to be worn for Art.

  • For pupils the following applies: earrings must be plain gold studs.  All hair must be above the collar or be tied back.  Hair must not be in the eyes and long fringes need to be clipped back.  No nail varnish is permitted.  No jewelry should be worn, unless there is a religious significance.  In this case the School has the right to ask this to be removed or secured for any activity where it may cause a hazard.


    12.       Dangerous substances


  • A variety of glues are essential, especially for Design Technology and some contract work.  In the School the dangers are monitored by the teachers keeping a careful check on the amount used and for any signs of misuse.  Contractors should ensure that the children do not come into contact with any dangerous substances.

  • Tippex and similar alternatives are not used by the children.

  • Chemicals used for science investigations are kept in a locked cupboard in the Headteacher’s office.


    13.       Smoking


  •  The School and grounds are no smoking areas.


    14.       Noise


  • Some children are very sensitive to noise.

  • Account is to be taken of this even during break times e.g. in the Hall during dinner or playtime.

  • At all times the noise should be kept to a level appropriate to the activities.


    PART 5


    15.       Children outside the building


    A teacher or supervisor must be on duty in the playground throughout the mid-morning and afternoon breaks and a midday supervisor throughout the dinner and playtime.


  • Children must walk along paths.

  • They must remain within the play areas except for toilet arrangements through the play period.  They are not allowed in the front car park area until collected by a parent.

  • Gates are locked at 9am and opened at 3pm. The After School Club gate is locked until all children are collected. Entrance is by a bell.


    16.       Litter


    The children are encouraged not to drop litter.  The Maintenance Manager is responsible for removing litter.


    17.       Parking and road safety


    Staff, parents and visitors should park with care in the School car park.  Parents and visitors

    are not allowed to park in the School car park except in special circumstances when the Headteacher or office staff has granted permission. Parents are encouraged to use St Mary’s Church car park instead of Steephill Lane where possible.  Parking is not permitted on the Church field.  Parents should also not park near the exit to the School drive as it restricts the sight of drivers leaving the School.


    18.       General safety and security


    It is recognised that absolute safety is impossible.  All staff constantly search for weak points in the safety of the site and its buildings.  Any matters which they feel could be improved on should be brought to the attention of the Headteacher.  If it is anticipated that an adult is about to be violent it is important to walk away.  Such incidents should immediately be reported to a teacher or the School office.  Anyone finding a stranger in the School building or grounds should report it to the School office immediately.